The Catholic University of America

The Online Doctoral Dissertation Submission Process

Introduction to ETD Submissions

The Catholic University of America requires ETD submission for Doctoral Dissertations only. If you are working on a Master's or Licentiate thesis, you will be submitting a paper copy to the Office of the Senior Vice Provost for Academic Administration and Dean of Graduate Studies, and not following this process.


Overview of the Submission Process

For a presentation showing the step-by-step procedure for submitting your ETD, please click here.


You must be in contact with Mr. David Long, Associate Dean of Graduate Studies, to complete the doctoral dissertation deposit process BEFORE the University deadline as posted on the Academic Calendar.


  • The final deadline to deposit for summer 2018 graduation is Friday, September 21, 2018.
  • The final deadline to deposit for fall 2018 graduation is Friday, January 11, 2019.
  • The final deadline to deposit for spring 2019 graduation is Friday, May 3, 2019.

Formatting Requirements

Please be sure to consult the Doctoral Dissertation Handbook for complete information on the formatting requirements from ProQuest and the Office of the Senior Vice Provost for Academic Administration and Dean of Graduate Studies. The Doctoral Dissertation Handbook is also updated periodically to reflect changes made by ProQuest and the Mullen Library.

Want a quick start, "cheat-sheet" guide to the dissertation writing process? Click here!

Creating an Adobe PDF file:

To create a PDF, you can follow this link from Adobe (using Adobe CreatePDF), or this link from the University of Cambridge for further direction and guidance.

Combining multiple Word documents into one complete Adobe PDF document:

If your submission consists of multiple documents (such as a Word or WordPerfect file, graphics, spreadsheets, etc.), it is best to consolidate them first in one document, and then print that one document as a PDF document.

Students in the past have found that this process of using multiple files works best when facing the challenge of numbering pages according to the Doctoral Dissertation Handbook. By saving a dissertation as individual files by abstract, chapter, appendix, etc., the student-writer can adjust page numbers and page location with ease, without having to adjust the entire text time after time. Just be sure to keep everything in order as you write!

If you are not able to consolidate the files before creating the PDF file, it is possible to combine the multiple PDF files using the commands in Adobe Acrobat. The administrator of the Office of the Senior Vice Provost for Academic Administration and Dean of Graduate Studies will not be able to make corrections or comments on multiple PDF files, so it is essential to send only one completed file.

  1. Open the main PDF file in Adobe Acrobat.
  2. Go to the page where you want to insert the additional page or pages.
  3. Choose "Insert Pages" from the Document menu.
  4. Select and open the PDF file that contains the pages to be inserted.
  5. Verify the settings in the dialog to be sure that you are inserting the pages in the correct location. If the settings are correct, click OK.

For Microsoft Word tutorials, the following versions are available online:

Completing the Submission Process: ETD@CUA and The Survey of Earned Doctorates

As part of the doctoral dissertation deposit, students must complete the ETD@CUA Submission Copyright Statement. This form must be completed by the student before the deposit is considered complete. If you have questions surrounding ETD@CUA, please consult the ETD@CUA website from the Mullen Library. 

After the dissertation has been deposited, the student must complete the Survey of Earned Doctorates, which has moved to a fully-online system. All students must complete the SED at https://sed-ncses.orgThis is a requirement for graduation from CUA, and must be completed. 

If you have any questions, please contact the Office of the Senior Vice Provost for Academic Administration and Dean of Graduate Studies.

Frequently Asked Questions on Online Submissions

If you have any further questions concerning online submissions, ProQuest, and ETD@CUA, feel free to look at our Online Doctoral Dissertation Submissions Frequently Asked Questions, or look at the following links:

Contact Information

Office of the Senior Vice Provost for Academic Administration and Dean of Graduate Studies
116 McMahon Hall
The Catholic University of America
620 Michigan Avenue, NE
Washington, DC 20064
Main Phone: (202) 319-5247
Fax: (202) 319-6174